Gateway Academy

Does Gateway follow a traditional school calendar?

Gateway follows the traditional school calendar for Middle Tennessee, starting in August, and ending in May. We also offer summer classes during the months of June and July. However, due to the one-on-one nature of our school, we are able to offer more flexibility regarding class times and start dates to accommodate any family’s schedule.

What does the daily schedule look like?

We make a custom schedule for each student who enrolls, and due to the one-on-one nature of our programs, we have more flexibility to create a schedule around your student’s needs.  However, due to the individualized nature of what we do, we can be more efficient with our time so our school days are abbreviated.  Your student’s daily schedule can also be extended by adding study halls and homework help programs.

What is the deadline for enrolling in Gateway Academy?

Since we have open enrollment throughout the year, we accept applications for review year round. This is helpful to new residents, and accommodates families who would like to make a mid-year change with their student’s school.

What does the application process look like?

The application process at Gateway is straightforward and easy. Please call the Director of Gateway (either our Brentwood or Nashville locations) to schedule an appointment to discuss your student’s educational goals, prior educational experience, and any special circumstances relating to your family situation. Once the initial interview is completed, you will receive an application to complete and return to the Director of Gateway. We will review your application and reply within 10 days regarding your student’s application status.

Are your teachers licensed?

We have a rigorous program for hiring and on-boarding our Gateway Academy teachers. We conduct typical drug screening and background checks, as well as  multiple interviews before a teacher joins our team. Most of our teachers are licensed, however, we also have retired engineers, physicians, and other professionals who are extremely well educated and have a passion for working with students. While our teachers must be highly qualified in the subject areas they teach, our classes are primarily one-on-one, so matching students with teachers is extremely important.

How can I find out information about tuition?

Since each student’s schedule may be different, our school is priced more like a university, in that our tuition is based on the range of credit hours a student takes at Gateway Academy. Our primary goal is to deliver a top notch education with straightforward pricing. Once your core program is defined with one of our Directors, we can determine your exact tuition. Our tuition is semester based (fall and spring) and ranges between $3,300 for a single course, and $17,500 per semester for full-time enrollment. Gateway Academy has a combination of both part-time and full-time students enrolled.  Payment plans are available and information can be provided upon request.

Do you offer scholarships?

While we do not offer scholarships at this time, we are a state-approved IEA (Individualized Education Account) school for students who qualify.  We also offer payment plans for our families. 

What makes your model so special?

We are truly a student-focused model and we encourage each student to reach their full potential at Gateway Academy. We specialize in personalized-learning, with one teacher for each subject a student takes, in all grades. We are fully accredited and designed for students with unique needs. Our model is proven; we have helped thousands of students to learn and achieve over the past 15 years.

Do your students have social opportunities?

Gateway Academy is like a one-room schoolhouse. We are very intentional about creating a variety of opportunities for students to form deep and lasting friendships with peers.

Tutoring Services

What kinds of tutoring do you offer?

We tutor in all subjects and all grade levels, prek-12. We can often tutor for college subjects as well. If the subject area is highly specialized, we can’t promise anything, but call us and see! Our tutors often have hidden talents!

We also offer test prep for the ACT, SAT, PSAT, GRE, and ISEE, as well as reading and math intervention for students who are struggling and/or below grade level.

What are the rates for tutoring?

During the Fall and Spring semesters, there is a one-time $55 registration fee for any family who wishes to sign up for tutoring (if siblings sign up, it’s one fee for the whole family). General tutoring, which includes general content or homework help, is $62/hour. Reading or math intervention tutoring is $66/hour.  ACT/SAT/ISEE Test Prep is $70/hour. 

How long does a tutoring session last?

Most sessions are scheduled for one hour, but we can schedule in 15 minute increments, so shorter sessions of 30 or 45 minutes are possible and are often recommended for our youngest students. We can also do longer sessions of 1.5 or 2 hours for test prep or for older students needing more in-depth help.

Can you send a tutor to work with my child at an outside location?

Yes, we do offer outside tutoring sessions as a service, and there is an additional $10 charge per session. Outside sessions can take place at a student’s home, school, or a public location like a library. 

Please keep in mind that outside sessions are not always logistically possible given the sessions at our office that a tutor may already have on their schedule. Also, it is up to each individual tutor whether they are willing to consider taking on outside sessions.

Do you offer group tutoring?

Although the huge majority of our focus is on one-on-one, personalized tutoring services, if there are siblings or friends who would like to receive tutoring services together in a small group, this is a service we offer. Group tutoring rates start at $51 per hour per student for our general tutoring services. 

We also offer group ACT classes scheduled around national ACT test dates, as well as group ISEE classes scheduled over Winter Break. We offer a variety of group workshops each summer as well.

How long does it take to schedule tutoring?

Most tutoring can be scheduled within a couple of business days of the request for tutoring. However, the timeline for scheduling will always depend on how much availability the family has along with the availability of the tutors we have for the subject that is being requested.

How is tutoring scheduled?

Tutoring is typically scheduled for the same day, same time, with the same tutor for the entire semester that the request is made in. This ensures that the student has a consistent schedule along with the ability to build a relationship with his/her tutor for optimal success. If a student has a shorter term need, such as help with a paper or project or help preparing for an exam, we can help with that as well and can schedule one-time sessions. Families are also welcome to try a session to see if it’s a good fit before signing up for a regular, weekly time slot.

What kind of commitment do I have to make to sign up for tutoring?

There is no up-front commitment that has to be made by the family when signing up for tutoring.  Once a schedule is confirmed with the family, that schedule will be in effect until the family requests to cancel any or all tutoring, which only requires at least 24 hours notice prior to the next session.

Do you offer any tutoring discounts?

  • 10% discount for siblings (first sibling at full price, second sibling 10% off)
  • 5% discount for teachers and/or military personnel
  • 10% high volume discount. Any family doing a total of 4 hours or week or more of tutoring receives 10% off on everything.
  • 5% prepay discount for anyone who would like to prepay for a minimum of 10 hours of tutoring
  • We also offer discounted packages in the summer, as well as discounted reading intervention packages year round. Call us for more details.

What is your cancellation policy?

We have a 24-hour cancellation policy. We ask that you give 24 hours’ notice if you need to cancel a session or if you want to discontinue services, and there is no penalty for cancellations where 24 hours’ notice is given. Our tutors are paid hourly for the sessions they do, and we are rarely able to fill their time when sessions are canceled at the last minute. Thus, we do have to charge for last minute cancellations in order to pay our tutors for the time that was reserved on their schedules.

What if my child becomes sick or something unexpected comes up and I am unable to give 24 hours’ notice before a cancellation?

We understand that children get sick and things come up!  Each semester, families who have signed up for regular, weekly tutoring (minimum of 6 sessions) for that semester are given a cancellation voucher good for one free last minute cancellation.

What if my child’s schedule changes and we need to change the tutoring schedule?

We understand that throughout the course of a semester things can change. We will always do our best to accommodate any of those changes, and we are usually able to, but we can’t guarantee that your child’s tutor will have the availability to change schedules or that we will be able to find a new tutor prior to the student’s next scheduled session.

Assessment Center

What is a Psychoeducational Evaluation?

A psychoeducational evaluation describes a set of procedures conducted by a trained professional that provides a detailed analysis of a child’s strengths and weaknesses. An evaluation may sometimes identify a diagnosable learning difference. It may also be conducted to determine the appropriateness of interventions or be used to guide educational placement decisions. Ultimately, the main purpose of a psychoeducational evaluation is to more fully understand a child’s overall functioning in order to determine what supports may be necessary for academic success.

What can be expected during the evaluation process?

1. Clinical Interview. The first step in the evaluation process involves information-gathering, which is completed through an in-depth clinical interview with the parent or adult client. The examiner will ask many detailed questions about developmental, medical, behavioral, and academic history, as well as for information about current concerns.

2. Completion of Paperwork and Questionnaires. The examiner will ask the client to complete initial paperwork outlining clinic policies and the services to be conducted. These forms include informed consent for the evaluation, information about privacy laws, developmental history forms, and rating scales.

3. Administration of Assessments. The examinee will be administered a battery of standardized assessments by the examiner. The specific assessments vary depending on the referral concern as well as the individual’s age, but may include tests to obtain information about intellectual functioning, academic skills, cognitive processing abilities, and behavioral and social-emotional functioning.

4. Report and Feedback Session. Upon completion of the evaluation, the examiner will prepare a comprehensive report, to include information about performance on assessment measures, analysis of strengths and weaknesses, diagnostic conclusions, and recommendations for interventions or enhancements that can be made within the home and school environments, if applicable. A feedback session will be scheduled to review the information included in the report and to answer any questions the client may have.

What is the age range of clients that you accept?

We work with children as young as three, as well as adults. Our diverse staff offers a wide range of expertise that allows us to serve clients of nearly all ages. We are one of the few clinics in the Middle Tennessee area that offers evaluation services for adults.

What is the cost of an evaluation?

The cost of a comprehensive evaluation is $1,595. A $275 deposit is collected at the time of scheduling. Most clients will require a comprehensive evaluation in order to fully address the referral concern(s), but we do offer other assessment options that may be appropriate in certain circumstances. Additionally, we offer a monthly payment plan with no additional finance charges.

Will insurance cover the cost of the evaluation?

At this time, we are not able to bill insurance companies directly. However, once your evaluation is complete, we will provide you with documentation of services that you may file with your insurance company for potential reimbursement.

Who will work with my family throughout the evaluation process?

Our evaluation team consists of four Licensed Psychologists, three Certified Psychological Assistants, and two Educational Diagnosticians. Many of our clinicians are also current or former school psychologists and/or educators who have extensive experience working in and collaborating with schools. Our Assessment Coordinator will guide you through the scheduling process and is available to answer any questions you may have along the way. 

How long does it take to complete the evaluation process?

Typically, the clinical interview and individually-administered assessments are completed over the course of two, three-hour appointments. When a family first calls our clinic, we are able to schedule the first appointment rather expediently– usually within two weeks or less– depending on the family’s schedule and our examiners’ availability. The feedback session with review of the written report will be scheduled four to six weeks following the completion of all assessments.